The Mentor Network Program Records Coordinator in Santa Rosa, California

Program Records Coordinator Primary Location: United States-CA-CASanta Rosa Function: Office and Administrative Support California MENTOR


Everybody needs a job but only extraordinary people work here. Our team is fun, creative, and dedicated to making a difference every day in the lives of the people we serve. The heart of what we do is to support and serve people with Intellectual and Developmental Disabilities of all ages. As a Program Records Coordinator with California MENTOR, you’ll be one of these extraordinary people.

This position supports the individuals we serve in residential settings. We seek an organized and efficient Program Records Coordinator who can successfully carry out the administrative responsibilities in the homes with the support of the Program Directors and Area Director. Bring your passion for success and the right attitude; we’ll train you on the rest.

Whether you have previous experience in a role like this, or this just sounds like the type of impact you want to make… we want to hear from you. Join our dedicated, dynamic and fast growing team today!

Job Responsibilities:

•Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, Kronos reports, expense vouchers, invoices, and forms for processing

•Maintains and processes Petty Cash, assuring petty cash balances are accurate, including maintaining and reconciling a company checking account

•Ensures adequate inventory of office supplies and basic maintenance of office equipment and coordinates timely repair of office equipment

•Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information in accordance with State, Federal and company policy

•Assist with new hire paperwork collection and onboarding, including collection of NEO paperwork to begin employee files on site

•Works with Accounts Receivable, Human Resources, and other departments to meet internal needs

•Provide supports as needed to the Program Directors and Program Coordinators